You have clients, you billed your clients – your cash is rolling in!

But what if it isn’t?  Our last cup ☕️ can be a bitter one.

The fact of the matter is, if those clients don’t pay you, you’ll never be profitable.

Create a system

First you need to treat invoicing as a process or system.  Meaning it should be done consistently the same time each month.  Time blocking is a strategic way to allocate the time.  Don’t push it around for meetings or other higher priority items.  Set up a recurring time block the same time each month.  Then the client expects it the same time too.

Create ways to make the invoice process a system, try to create as many template items for you invoicing as possible.  As you are invoicing think, of ways to simplify the process to minimize the time you spend.  (If you want some help here we have a service offer creating templates in QBO for your invoicing to save you time!  Especially if you charge sales tax!  Let’s connect)

Here’s the follow up

So invoicing is done, now you need follow up.  Again this should be time blocked 7-10 days later.  You can also automate a reminder to go out to clients who haven’t paid in QBO.  If terms are as we discussed “due upon receipt “ then a reminder email after 5 business days is a good place to start.  This sets the tone.  You are efficient with your invoicing process and you meant “due upon receipt”.  Then your time block 7-10 days later for collections is a more personal follow up.

The bottom line

At the end of the day you are running a small business.  You don’t need a crazy finance department to have a good system.  Your invoicing checklist just has to get you the tools needed to accomplish a routine monthly invoice process.

Do you need some help pulling this system together and make your CEO life easier?

Let’s connect: [email protected]